Assistant to CEO

Do you thrive in fast-paced environment where every detail counts? Can you balance administrative and organisational support with seamless operational coordination and strategic insight?

We are looking for an Assistant to the CEO to join our team.

In this interesting role, you will take charge of high-level administrative and organizational responsibilities to ensure the smooth operation of the CEO’s office. As a trusted partner to the CEO, you’ll play an important role in managing priorities, projects, and relationships with key internal and external stakeholders, all while contributing to the success of events, operations, and initiatives.

All the responsibilities we'll trust you with:

• ADMINISTRATIVE & ORGANISATIONAL SUPPORT

  You will manage the CEO’s calendar, travel arrangements, and correspondence with exceptional accuracy, professionalism, and confidentiality. By coordinating meetings, briefings, and follow-ups, you will optimize the CEO’s schedule, ensuring time is effectively managed. Preparing presentations and documentation for both internal and external engagements will be a key part of your role.

• OPERATIONAL COORDINATION

  You will act as a central coordination point between the CEO, department heads, scheduling teams, pilots, engineers, and Red Bull corporate teams. Your role includes aligning strategic objectives, tracking progress on ongoing projects, coordinating deliverables, and supporting logistics for special projects, air shows, and events involving the Flying Bulls fleet.

• COMMUNICATION AND REPRESENTATION

  Serving as a key contact between the CEO and global partners, clients, and Red Bull’s international network, you will draft official correspondence and manage executive communications.

• PROJECT SUPPORT

  You will provide thoughtful and research-driven insights through detailed executive summaries and briefing materials. Assisting with analysis, preparing presentation materials, and supporting decision-making processes will be integral to your role. 

  Additionally, you’ll participate in selected internal meetings to deliver accurate documentation and coordinate follow-up actions.

That matter most for this role:

• Bachelor’s degree in Business Administration, Communications, Aviation Management, or a related field
• 5 + years of experience as an Executive Assistant or in senior-level project coordination, ideally in aviation, sports, or a similar area
• Exceptional proficiency in English and German; fluency in additional languages is a plus
• Strong organizational skills with a proven ability to manage multiple priorities effectively
• Advanced proficiency with MS Office and digital collaboration tools
• Experience with event coordination, logistics, or aviation operations is highly valued
• Trustworthy and discreet with a highly professional manner
• Proactive and dynamic, demonstrating strong initiative and attention to detail
• Able to perform under pressure and adapt quickly to shifting priorities

If you are interested in this challenging task in a dynamic environment, we look forward to receiving your application with a letter of application and CV with photo at Assistant to CEO (redbull.com)